壹、提醒事項

I. Notes:

一、112年12月22日112學年度第1學期學生事務會議修正通過「學生請假辦法」，自(112)學年度第2學期起施行。本辦法公告於「生活輔導組＞法規」，網址：http://www.cc.ncku.edu.tw/rule/content.php?sn=248

1. The NCKU Regulations for Student Leave of Absence (hereafter, the Regulations) and the NCKU Student Leave Management System, revised and approved by the Student Affairs Council in the fall semester of the 2023-24 academic year on December 22, 2023, shall take effect from the spring semester of the 2023-24 academic year.These regulations are publicized on the webpage of the Student Assistance Division at  http://www.cc.ncku.edu.tw/rule/content.php?sn=248 .

★「學生請假系統」置於「成大首頁＞成功入口」網址：http://i.ncku.edu.tw/
The Student Leave Application Online System is available at :  http://i.ncku.edu.tw/

二、學生請假應登入「學生請假系統」提出申請，並依相關規定辦理，除不可抗力因素外，不再受理紙本請假單之申請。

2. Students must log into the Student Leave Application Online System to apply for leave according to relevant regulations. Written applications will not be processed except unforeseen contingencies beyond the control of the applicant.

三、學生請假，除病假、生理假及心理調適假外，應事先提出申請。因重病或臨時發生緊急、重大不可抗拒之變故，應於請假日最後一天次日起算五天內(含假日)，至「學生請假系統」提出申請。

3. Applications for leave of absence, except an application for sick leave, menstrual leave or mental health leave, should be submitted for approval in advance of the leave.  In case of severe illness, emergency, or  unforeseen  contingencies , students will be allowed to complete an application for leave  on the Student Leave Application Online System  within 5 days from the last day of the leave (holidays included).

四、學生申請「事假」或「病假」時，除依辦法規定三天(含)以上應檢具相關證明文件外，請假二天以下者，亦可於請假系統上傳證明文件，以利師長審核假單。

4. While applications for personal leave or sick leave for three or more days shall be submitted with relevant certificates or documents according to the NCKU Regulations for Student Leave of Absence, applications for personal leave or sick leave for no more than days may be submitted with relevant certificates or documents to facilitate approval administration.

五、學生於學期中或寒、暑假期間，應如何請假？

5. How do students apply for leave during a semester, or a summer or winter break?

(一)非公假：因參與校外學習活動不在校內，同時活動期間並無任何課程，無須登入學生請假系統提出申請。

(二)公假：因公參與各項活動期間(平日或假日)如無任何課程，仍須登入學生請假系統提出申請。

 (1) Non-official leave: During a semester, or a summer or winter break, students who leave NCKU to participate in extramural learning activities during the leave are not required to log into the Student Leave Application Online System to apply for leave.

(2) Official leave: Students participating in various activities on weekdays or holidays for an official purpose, with no courses scheduled at NCKU during the leave, are still required to log into the Student Leave Application Online System to apply for leave.

六、「學生請假系統」提供本校全體師生請假程序之便利性，有關「准假權責」之准假程序，請同學務必與師長保持聯繫，並且留意審核時程，以避免逾期未完成請假程序而受到退件。

6. The Student Leave Application Online System is established as a student leave application platform convenient to be operated by NCKU faculty members and students. Applicants must keep their instructors and the offices concerned of approval procedures to complete their applications within the designated deadline.

七、請本校全體師生、系所院及行政單位主管、同仁，於登入「學生請假系統」申請假單、審核假單時，可於「相關說明文件」項下，詳閱「假單簽核流程說明-學生請假流程圖」、「學生請假辦法」、「公假說明」、「非公假說明」等，以利學生請假、師長及單位主管准假之流程順利，共同維護學生權益。

7. All NCKU members who log into the Student Leave Application Online System to process student leave applications are advised to read “Related Instructions” including Student Leave Application Flowchart, National Cheng Kung University Regulations for Student Leave of Absence, Instructions for Official Leave, and Instructions for non-official Leave, in order to facilitate their operation and secure the rights and interests of students.

參、Q&A 師長、行政單位(人員及主管)篇

III. Q&A (Instructors, Staffers of Administrative Units and Chief Administrators)

Q1：學生於請假系統申請假單後，是否會通知師長、行政單位(人員及主管)有學生請假單待審核？

Will the parties concerned (course instructors, the advisor, department chair, institute or program director, administrative staffers, or chief administrators) be informed of a student leave application submitted online?

A：

(一)會。當學生於請假系統提出假單申請時，應填寫、勾選相關請假假別、請假期間、請假課程等等各項資料。

(二)請假系統依學生請假辦法規定之「准假權責」判讀學生假單送出資料，分送並email通知各師長或行政單位(人員及主管)有假單待審核(請假系統保留20天審核期限)。

1. Yes. Students must complete the designated application form in terms of type of leave, duration of leave, courses and other related items.

2. The system will decide authority of approval based on the information and notify the parties concerned by email of an application pending approval.( The leave system retains a 20-day review period.)

Q2：如師長兼任系主任(所長或學位學程主任)或行政單位主管時，如何審核假單？准假程序如何？

If an instructor doubles as the department chair (institute or program director), what should the instructor do to approve a leave application? What are the approval procedures?

A：

(一)請依「准假權責」規定之准假程序，於請假系統「假單審核」依序點選各別兼任身分審核假單。

(二)准假程序：

(1)「非公假申請」：

  A、請假二天以內：學生勾選請假課程(科目) > 系統分送並email通知授課老師有假單待審核。

  B、請假三天以上：學生勾選請假課程(科目) > 系統分送並email通知授課老師、系主任(所長或學位學程主任)有假單待審核。

(2)「公假申請」：學生勾選「權責單位名稱」之准假單位 > 系統分送並email通知系主任(所長或學位學程主任)，或因公派遣學生出任公務之行政單位(人員及主管)有假單待審核。

1. The instructor should select each position in order of approval authority under the link of Application Approval to complete approval procedures.

2. Approval procedures:

  (1) Non-official leave:

    A: No more than two days: The applicant selects courses > The system sends emails to inform course instructors of an application pending approval.

    B: Three or more days: The applicant selects courses > The system sends emails to inform course instructors and the department chair (institute or program director) of an application pending approval.

  (2) Official leave:

The applicant selects approval authority under the link of Unit of Authority  > The system sends emails to inform the department chair (institute or program director), or the responsible staffer or chief administrator of an application pending approval.

Q3：於審核學生請假單時，除單筆審核外，還有其他選項可處理？

While we are allowed to select a single data row in the approval process, are there any other options available?   

A：

(一)有。

(二)除單筆審核外，可於系統「假單審核」>「全選」或「取消全選」學生請假單號

之審核。

1. Yes.

2. Besides selecting a single item, you are allowed to select all items or select no items to facilitate the approval process, as follows: Application Approval > ”Select All” or “Undo Select All”.

Q4：於審核學生請假單時，如對學生請假單有不同意准假時，應如何處理？

If I decide to disapprove a leave application in the approval process, what should I do? 

A：如師長、行政單位主管對學生請假單不同意准假時，可單筆選擇學生請假單退件，

請填寫退件理由，以利學生知悉。

You can select to disapprove an application as a single item and specify your reasons for the rejection. The applicant will be informed of the reasons.

Q5：女性學生申請生理假之准假程序為何？

How do female students apply for menstrual leave?

A：依教育部及性別平等法之規定，女性學生每月可申請一天生理假且無須相關證明；如學生提出申請時，逕由生活輔導組備查並副知授課老師知悉（副知電子信箱為人事室職工資料庫所登錄來源，如需更正，請電洽人事室代表號分機50850）。

According to the Gender Equity Act promulgated by the Ministry of Education, female students are entitled to apply for menstrual leave for a maximum of one day per month. No certificate is required. Applicants should apply for menstrual leave online, which shall be filed by the Student Assistance Division for administrative verification, with course instructors informed.

Q6：依規定學生申請二天以下之「事假」或「病假」時，無須檢具相關證明文件，如師長仍需請學生上傳證明文件時，請假系統是否可以上傳？

Students applying for personal leave or sick leave for no more than two days are not required to submit certificates according to the NCKU Regulations for Student Leave of Absence. If course instructors require that certificates be presented, are applicants allowed to upload the files on the online leave application system?

A：可以。Yes.

Q7：學生申請「心理調適假」應注意哪些規定？

    What regulations should students know when they apply for mental health leave?

A：

1. 每學期以五天為限。
   a maximum of five days in a semester.

2. 學生請假單送出後，無須授課老師審核，逕由生活輔導組備查。

    Applications for mental health leave, which are exempted from approval by the instructor, should be submitted to the Student Assistance Division under the Office of Student Affairs for administrative verification.

(3)只要請假日數累計二天者，於假單送出後，系統即同時email通知導師協助關懷。

If mental health leave amounts to two consecutive days, the system will notify the advisor to provide priority care.

(4)請假日數連續三天(含)以上者，須檢具醫療院所或相關輔導機構等證明，並上傳請假系統。

Applications for mental health leave for three consecutive days or more shall be submitted on the system with a medical certificate issued by the medical institute or related counseling institution.

(5)學生修習課程之學期考試期間，仍依學生請假辦法第六條規定辧理。

  Applications for mental health leave during the end-of-term examination period shall be administered in accordance with Article 6.